UAE Gratuity Unpaid Leave Review Checklist

Use this worksheet to compare your own gratuity estimate with an employer final-settlement statement. It is an organization aid only, not legal advice.

Employee details
- Employee name:
- Employer:
- Joining date:
- Last working date:
- Basic salary used in your estimate:
- Basic salary used by employer:

Unpaid leave records to collect
- HR unpaid leave approval emails or forms
- Payroll records showing unpaid leave days
- Payslips for affected months
- Leave balance report
- Employment contract or HR policy extract
- Employer final-settlement breakdown

Dates to compare
- Joining date in contract:
- Joining date used in settlement:
- Last working date agreed in writing:
- Last working date used in settlement:
- Unpaid leave dates listed by employer:
- Unpaid leave dates in your own records:

Calculation comparison
- Run one estimate using the full joining-to-last-working-day period
- Run a second estimate if the employer excluded any listed unpaid leave dates
- Compare both estimates with the written final-settlement statement
- Mark any difference you need HR to explain in writing

Questions for HR
- Which service dates were used?
- Which basic salary figure was used?
- Which unpaid leave dates were excluded or adjusted?
- Are deductions, advances, or loans listed separately?
- Can HR provide the calculation breakdown in writing?

Evidence folder
- Contract
- Salary certificate or basic salary evidence
- Payslips
- Leave records
- Resignation or termination notice
- Final-settlement statement
- Messages with HR or employer